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Accounts Payable Specialist

Company: PacificSource
Location: Springfield
Posted on: February 3, 2020

Job Description:

Looking for a way to make an impact and help people?

Join PacificSource and help our members access quality, affordable care!

PacificSource is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.

Diversity and Inclusion: PacificSource values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected and responded to in ways that fully develop and utilize each person's talents and strengths.

Primary duties include processing accounts payable for multiple companies in a high volume, fast-paced environment with an emphasis on accuracy and timeliness.

Essential Responsibilities:

  • Sort and scan invoices, employee expense reports and check requests for multiple companies into electronic document storage system.
  • Review employee expense reimbursements for compliance with company policy prior to processing.
  • Code and route invoices, employee expense reports and check requests for appropriate approvals electronically.
  • Review all invoices for appropriate documentation and approval prior to upload into accounting system.
  • Timely follow up and communication with managers, directors, and executives regarding questions on invoices or for invoices needing approval.
  • Process bi-weekly check runs for multiple companies.
  • Respond to all vendor inquiries and resolve invoice or payment discrepancies.
  • Process member and provider refunds.
  • Maintain vendor files including verifying federal tax id numbers and direct deposit/EFT information.
  • Review and process corporate credit card transactions on a monthly basis according to company policy.
  • Assist in month end closing including recording journal entries for accounts payable accruals and account reconciliation.
  • Possess clear understanding of Form 1099 annual reporting requirements and the importance of proper classification of transactions throughout the year. Respond timely to all related inquiries.

    Supporting Responsibilities:
    • Perform other accounting duties as assigned.
    • Meet department and company performance and attendance expectations.
    • Follow the PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information.

      Work Experience: At least three years of prior accounts payable experience performing similar duties required. Great Plains experience a plus.

      Education, Certificates, Licenses: Associates degree in Accounting or related field preferred or three years of experience performing similar duties.

      Knowledge: A comprehensive understanding of accounting and business practices. Systems analysis and documentation skills. Excellent computer and communication skills.

      Competencies
      • Adaptability
      • Building Customer Loyalty
      • Building Strategic Work Relationships
      • Building Trust
      • Continuous Improvement
      • Contributing to Team Success
      • Planning and Organizing
      • Work Standards

        Environment: Work inside in a general office setting with ergonomically configured equipment. Travel is required approximately less than 2% of the time.

        Physical Requirements: Stoop and bend. Sit and/or stand for extended periods of time while performing core job functions. Repetitive motions to include typing, sorting and filing. Light lifting and carrying of files and business materials. Ability to read and comprehend both written and spoken English. Communicate clearly and effectively.

        Disclaimer: This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.

        Our Values
        • We are committed to doing the right thing.
        • We are one team working toward a common goal.
        • We are each responsible for customer service.
        • We practice open communication at all levels of the company to foster individual, team and company growth.
        • We actively participate in efforts to improve our many communities-internally and externally.
        • We encourage creativity, innovation, and the pursuit of excellence.

          Physical Requirements: Stoop and bend. Sit and/or stand for extended periods of time while performing core job functions. Repetitive motions to include typing, sorting and filing. Light lifting and carrying of files and business materials. Ability to read and comprehend both written and spoken English. Communicate clearly and effectively.

          Disclaimer: This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.

Keywords: PacificSource, Springfield , Accounts Payable Specialist, Other , Springfield, Oregon

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