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Administrative Assistant

Company: Weyerhaeuser Company
Location: Springfield
Posted on: May 13, 2019

Job Description:

Primary functions of this position:Administrative support for the Forest Engineering, Harvesting and Forestry departments for the Alsea Operations area, as well as providing backup support to the Springfield Operations, located in Springfield, Oregon; Primary Support for regional Land Use Manager; Effective working relationships and communications with Alsea team members, contractors, and other operating teams, outside agencies and general public; Promotes and demonstrates safe work practices; Works effectively in a team environment to most efficiently achieve goals; Exercises initiative and works with minimal supervision to provide professional administrative support with a focus on accuracy, prioritization and meeting deadlines while maintaining timely core work. This is a full time, non-exempt position, with salary dependent on skills and experience.Core work includes:Preparing and managing a high volume of contracts and invoice payments which requires expertise with general accounting procedures and utilizing Weyerhaeuser systems; Processing incident reports; Assisting with the Pre-Harvest checklists and harvest permits; Assisting with general office-related needs (e.g. computer issues, ordering supplies, etc.); Managing department purchasing cards; Providing support of daily check-in/checkout board and Company radio communication; Responsibility for maintaining engineering, harvesting and land record files; Issuing land use access permits and keys; Handling routine correspondence and respond to general inquiries from the public about Weyerhaeuser policies and recreational access; Scheduling and meeting preparation; Maintaining team records (e.g. safety training, team meeting notes, expenses, etc.); Providing back up support during special projects or other duties as assigned.Required Experience:High school diploma or GED; Three years' experience in professional administrative support with high volume work load; Requires expertise in Microsoft Outlook, Excel and Word, with preferred candidates having proficiency in Weyerhaeuser programs such as LIMS, SAP, and Concur; Demonstrate a high degree of initiative, common sense, and willingness to "flow to work"; Job requires the ability to work with frequent interruptions while maintaining a high degree of accuracy, meeting deadlines and using good judgment. Excellent verbal, written and listening skills including ability to deal with public concerns in a sensitive manner; Strong grammar, spelling and proofreading skills; Ability to shift priorities and manage time effectively, completing a variety of work with changing deadlines; Motivated self-starter with the ability to plan, organize and prioritize their tasks while working independently. Maintain positive attitude with willingness and desire to be creative, expand knowledge, build upon skills and competencies. Must also be flexible and able to provide multi-faceted support to professionals with varied schedules.About WeyerhaeuserWe sustainably manage forests and manufacture products that make the world a better place. We're serious about safety, driven to achieve excellence, and proud of what we do. With multiple business lines in locations across North America, we offer a range of exciting career opportunities for smart, talented people who are passionate about making a difference. We know you have a choice in your career. We want you to choose us.Weyerhaeuser is an equal opportunity employer. We are committed to taking affirmative action to employ and advance in employment women, minorities, qualified individuals with disabilities and protected veterans.

Keywords: Weyerhaeuser Company, Springfield , Administrative Assistant, Other , Springfield, Oregon

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