Benefits Specialist

Company: Roseburg Forest Products
Location: Springfield
Posted on: November 16, 2023

Job Description:

Description

Founded in 1936, Roseburg Forest Products is a privately owned company and one of North America's leading producers of particleboard, medium density fiberboard and thermally fused laminates. Roseburg also manufactures softwood and hardwood plywood, lumber, LVL and I-joists. The company owns and sustainably manages more than 600,000 acres of timberland in Oregon, North Carolina and Virginia, as well as an export wood chip terminal facility in Coos Bay, Ore. Roseburg products are shipped throughout North America and the Pacific Rim. To learn more about the company please visit www.Roseburg.com.

Purpose

The Benefits Specialist will be responsible for managing and administering all benefits and retirement programs including health and welfare plans, 401K, and wellness programs. Responsibilities will include educating new team members on their benefit packages as well as answering existing team member questions regarding benefits and any benefit changes. This role will maintain the day-to-day operations of all benefits and wellness offerings for Roseburg's team members. They will contribute to the development and implementation of department strategies and initiatives.

Key Responsibilities

• Serve as the main point of contact for team members and vendors regarding all benefit-related matters, such as assisting with enrolling in health benefits and answering any questions about offerings and enrollment programs
• Responsible for annual open enrollment process
• Oversee the company's wellness programs
  • Analyze participation and effectiveness of our tools and develop strategies to increase participation
  • Educate and promote programs
  • Provide regular reporting and goal setting for those promoting the programs in various locations
  • Responsible for hosting and coordinating on-site screening events
  • Assist in development of the programs
  • Select, promote and oversee activity challenges
  • Coordinate annual on-site vaccination clinics
  • Coordinate annual on-site retirement one-on-one meetings
  • Responsible for implementation and roll out of new programs and benefits
  • Responsible for new hire benefit orientations
  • Develop, prepare, and lead benefit educational opportunities for team members and internal stakeholders by creating education materials (PowerPoints, presentations), online content, and process documentation
  • Work closely with the internal communications team to educate, market and promote benefit programs
  • Seek opportunities for continuous improvement, build efficiencies and enhance the overall team member benefit experience
  • Provide information to insurance carriers and brokers for annual renewals
  • Conduct annual audits to ensure that the company's processes are compliant
  • Develop and maintain working relationship with internal and external stakeholders, such as Payroll, Accounts Payable, HR Team, vendors and third-party administrators
  • Responsible for payments to employee benefit vendors
  • Create and maintain purchase orders
  • Process all employee 401k loan and deferral changes
  • Process and maintain employee benefits enrollment updates in all vendor portals
  • Prepare deduction/contribution reports for each payroll
  • Maintain filing & storage systems (i.e., office, vault, & warehouse)
  • Model Company core values
  • Other duties as assigned Required Qualifications
    • 2+ years of relevant work experience; or any equivalent combination of experience and training that demonstrates the ability to perform the key responsibilities of this position
    • Maintain the highest ethical standards in dealing with confidential information
    • Must be able to work with minimal supervision
    • Excellent written and verbal communication skills
    • Excellent organizational and time management skills
    • Excellent interpersonal skills
    • Solution oriented and strategic thinking skills
    • Must be detail-oriented and able to multi-task in order to meet deadlines
    • Must be motivated and comfortable working in a team environment
    • Ability to work with various software programs from different benefit vendors Preferred Qualifications
      • Associates degree or extensive knowledge of employee benefits, retirement plans and compliance issues
      • Excel skills and report generation
      • Ability to learn quickly and apply learned knowledge
      • Experience with Kronos Human Capital Management platform (Workforce Ready)
        
        AN EQUAL OPPORTUNITY EMPLOYER INCLUDING DISABILITY AND VETERANS

Keywords: Roseburg Forest Products, Springfield , Benefits Specialist, Other , Springfield, Oregon