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Travel Manager

Company: University of Oregon
Location: Springfield
Posted on: November 21, 2022

Job Description:

Travel Manager Job no: 530450 Work type: Officer of Administration Location: Eugene, OR Categories: Accounting/Finance, Business Administration/Management Department: Business Affairs Appointment Type and Duration: Regular, Ongoing Salary: Commensurate with experience Compensation Band: OS-OA05-Fiscal Year 2022-2023 FTE: 1.0 Application Review Begins October 31, 2022; position open until filled Special Instructions to Applicants Application materials must include a letter of introduction, resume, and contact information for three professional references. Department Summary The Travel department (Travel) is a unit within Business Affairs (BA) in the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Finance and Administration employees perform a wide range of functions including offering essential financial tools and support to the university's many departments, providing key resources to employees, and keeping the campus safe, clean, accessible, and beautiful. Business Affairs provides efficient and effective business services for University of Oregon (UO) students, faculty, and staff; manages and secures UO material assets; and ensures UO business is conducted in accordance with all applicable regulations, policies, procedures, Generally Accepted Accounting Principles (GAAP), and sound business practices. Business Affairs consists of 5 divisions reporting to the Associate Vice President for Business Affairs/Controller and provides direct services to staff, students, and UO departments: Financial Services/Accounts Payable/Travel, Student Financial Services, Payroll, BA Information Systems, and Treasury Operations. These divisions manage one of the largest payrolls in Eugene, support UO supplies & services expenditures totaling more than $500 million, and manage the billing and collection of tuition and fees for more than 24,000 students. BA has approximately 60 FTE and an annual operating budget of $6.6 million. Position Summary The Travel Manager oversees daily operations for Travel, including administering and supporting the UO-managed travel program for UO business travelers and their delegates, and manages and administers the Concur software enterprise system for requesting, booking, and processing travel arrangements. Decisions are made daily based on IRS guidelines, UO travel policy interpretation, and best business practices when authorizing travel reimbursements and considering requests for policy exceptions. Functions of Travel include: Interpreting federal, state, and UO policies and regulations related to UO Travel operations. Providing support to UO travelers, administrators, and staff. Ensuring travel arrangements are compliant, appropriate, and in the best interests of the institution. Making significant decisions, determining priorities, and managing departmental resources. Participating in implementation teams to improve the UO's managed travel program as well as university operations and efficiencies. The Travel Manager reports to the Director, Financial Services, and is responsible for supervising classified staff. This position will assist the Director with strategic planning, vision, and goal setting for Travel. The University of Oregon and Business Affairs is committed to creating a more inclusive and diverse institution and seeks candidates with demonstrated potential to contribute positively to our diverse community. The ideal candidate will offer skills and experience that contribute in ways that enhance our student experience, our employee environment, and our customer service outreach, and will possess a leadership style that promotes diversity in the workplace. Minimum Requirements Bachelor's degree and three (3) years of relevant experience; OR an equivalent combination of education and experience. Two (2) years of management experience, including employee supervision. Professional Competencies Ability to provide excellent customer service, and work effectively and respectfully with faculty, staff, students, and outside professionals from a variety of diverse backgrounds in a collaborative setting. Demonstrated attention to detail and ability to present information and ideas clearly and effectively in writing, verbally, and/or visually. Proficiency with computers and Microsoft Office products (primarily Excel and Outlook). Demonstrated ability to effectively manage and prioritize competing demands in a fast-paced, deadline-driven environment, problem solve and gather and analyze data. Capacity to inspire others to innovate and to achieve sound results under strict deadlines. Knowledge of travel-related multi-state and federal laws, rules, and regulations, including interpretations. Preferred Qualifications Three (3) years of management experience, including employee supervision. Experience working in a university, unionized environment, or other complex settings that use a central travel processing system. Ellucian Banner software experience. Concur software system experience. Travel industry experience. Accounting experience. Contract negotiation experience. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background inquiry. University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process . The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits . The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareersuoregon.edu or 541-346-5112. UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination . In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report . To apply, visit https://careers.uoregon.edu/en-us/job/530450/travel-manager Copyright --2022 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-a2e3985783a5724baaae4341b5249c60

Keywords: University of Oregon, Springfield , Travel Manager, Executive , Springfield, Oregon

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