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Office Assistant 1 or 2 (A004/A005)

Company: LANE COUNTY
Location: Springfield
Posted on: August 21, 2020

Job Description:

OA 1- $14.17 -- $19.61/hourOA 2- $16.01 -- $22.20/hourAbout the positionThis position will provide excellent customer service to our patients and will assist with a variety of administrative tasks and duties. Our Office Assistant team is an integral part of our organization and is the center of organizing and running the daily operations of our practice. The position will provide customer service support in a high volume and fast paced patient care call setting. Other duties can include:, front desk coverage, establishing new patients, routine outbound appointment scheduling, insurance verification, accurate cash handling and record keeping, data entry and verification of client demographic information.About the DivisionThe Community Health Centers have been providing quality primary care and behavioral health services to the citizens of Lane County since 2004. We provide a broad array of services to adults and children in an outpatient setting. The CHC is the primary source for uninsured and underinsured. Our clinics are Federally Qualified Health Centers whose mission is to serve the community by offering excellent care and eliminating barriers to healthcare.To perform a wide variety of typing, data entry, office support, general clerical and public contact work; and to perform related duties as assigned.Schedule: Monday Friday, 8:00 am 5:00 pm*This is anAFSCMErepresented position*Lane County Health & Human Services is committed to providing Trauma Informed Care. As an organization, we recognize that many of the people we serve have experienced trauma, either currently, recently or in their past. Our agency is dedicated to incorporating an understanding of trauma, both with our clients and with each other. Our employees receive ongoing training to develop or deepen their understanding of trauma and its impacts.In alignment with Lane County''s Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.The 2018-2021 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.Performs a wide variety of office assistance, support and general clerical work including typing, filing, proofreading, checking, recording information, answering the telephone and assisting the public in person.Types agenda, forms, lists, memoranda, public notices, court documents, property descriptions, staff reports, correspondence, minutes and purchase orders from draft, copy notes or transcribing machine recordings.Sets up and maintains a variety of files.Collects, sorts, dates and distributes mail.Serves as receptionist; greets the public and provides information on routine questions and direct complex technical questions or unusual requests to appropriate staff members; takes and relays messages.Prepares, reviews and proofs documents for accuracy; makes necessary corrections; sorts and files documents and records according to predetermined classifications; assists in ordering and maintaining adequate office supplies; prepares billing invoices.Operates a variety of office equipment including typewriter, adding and calculating machines, microfilm equipment and duplicating and photocopiers; operates data processing terminals, printers and microcomputers.Indexes and cross-files ordinances, resolutions and agreements; distributes and pick up a variety of materials; records and deposits funds; processes repair order forms.May assist in training other clerical and part-time personnel.Maintains personnel forms, records and files; posts to and maintains time cards.May serve in the role of dispatcher for the Animal Control Agency.Assists in preparations for elections.Performs a variety of specialized clerical duties related to the functions of the office or department to which assigned.Arranges and coordinates the reproduction of department materials; lists, abstracts or summarizes data; performs arithmetical calculations; prepares basic statistical reports.Job Requirements:Office Assistant 1Knowledge of:English usage, spelling, grammar and punctuation.Arithmetic, filing and record-keeping procedures.Receptionist and telephone techniques.Modern office procedures, methods and computer equipment.Ability to:Perform routine office support, assistance and clerical work.Learn to operate a variety of office equipment and a computer terminal.Learn office methods, rules and policies/Understand and carry out oral and written directions.Make arithmetical calculations.Type at a speed of not less than 45 words per minute from clear copy.Work cooperatively with others and meet the public with courtesy and tact.Office Assistant 2Knowledge of:English usage, spelling, grammar and punctuation.Arithmetic, filing and record-keeping procedures.Receptionist and telephone techniques.Modern office procedures, methods and computer equipment.Basic programs and services of the office or department to which assigned.Ability to:Perform routine office support, assistance and clerical work.Learn to operate a variety of office equipment and a computer terminal.Learn office methods, rules and policies/Understand and carry out oral and written directions.Make arithmetical calculations.Type at a speed of not less than 45 words per minute from clear copy.Work cooperatively with others and meet the public with courtesy and tact.Perform office support, assistance and clerical work of above average difficulty, including compiling data for reports and laying out and organizing informational materials.Correctly apply newly assigned procedures and practices with minimal supervision.Operate a computer terminal to input and retrieve data.Office Assistant 1Training:Equivalent to the completion of the twelfth grade.Experience:One year of general clerical and office assistance experience.An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.Office Assistant 2Training:Equivalent to the completion of the twelfth grade.Experience:Two years of responsible clerical and office assistance experience.An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.Special Requirements:Immunization records/TB test within 10 days of hire.Notes:This position is subject to a full criminal offender information record check. If fingerprinting is required, the fee is paid for by the successful candidate and the expense is non-reimbursable. Offers of employment are contingent upon consenting to and successfully passing a drug screening test; negative results are reimbursable. Tobacco Free Campus Policy The Board of County Commissioners wants to help Lane County be the healthiest county in the state. Effective October 1, 2018, any tobacco use, including vaping devices, will not be allowed inside or on the grounds of properties owned or occupied by Lane County including: All outdoor areas, parking lots, County vehicles, and personal vehicles while on County property.Equal Employment OpportunityLane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Amendment Act and would like to request an accommodation, you may request an accommodation during the online application process, or request an accommodation by contacting the Department of Human Resources prior to the recruitment close date at 541-682-3124.by Jobble

Keywords: LANE COUNTY, Springfield , Office Assistant 1 or 2 (A004/A005), Administration, Clerical , Springfield, Oregon

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